Workflow steps

High level overview

Pre-requisites for getting the episode completed:

• Dr Pam’s intro and outro
• “Ask Dr Pam” segment
• Interviewee bio
• Runsheet for what Adverts to include
• Edited Episode audio
• Edited Episode transcript (for deaf and deafblind)

Setup Zoom meeting

• Zoom meet settings need to be: auto record, set to cloud, people can join anytime
• Once interview finished, wait for recording to process
• Copy “EpxTEMPLATE-Descript” folder and rename to “Episode x - Interview with <Name>”
• Download the RAW audio files from Zoom into “RAW” folder

Descript

Edit Interview

• Create new folder in “Episodes\In-Progress" folder, named “Episode x -Interview with <Name>”

• Create new folder in “Episodes\In-Progress\Episode x -Interview with <Name>" folder, named “Edited”

• Create new audio Project in “Episodes\In-Progress\Episode x -Interview with <Name>” folder “Interview with <Name>”

• RAW interview file - Import audio from Zoom into Descript directly (or download and import each speaker audio separately)

  • Select “Transcribe”
  • add speaker labels <v Dr Pam>nospace
  • Underlord - Remove filler words
  • Edit transcript
    • At start of audio get rid of “tell us about yourself” question (if this makes sense)
    • At end of audio get rid of “anything else” question (if this makes sense)
  • Apply Studio Sound (if necessary, otherwise skip this step)

• Move Interview from “Episodes\In-Progress\Episode x -Interview with <Name>" folder into “Episodes\In-Progress\Episode x -Interview with <Name>\Edited” folder

• All RAW Audio resides in “Episodes\In-Progress\Episode x -Interview with <Name>" folder until it is Edited

Duplicate Template - edit Episode

• In “Template-Projects” folder
  • Duplicate appropriate project template
  • Move it into “Episodes\In-Progress\Episode x -Interview with <Name>” folder
    • re-name project to “Episode x - Interview with <Name>”
• From the “Episodes\In-Progress\Episode x -Interview with <Name>\Edited” folder
  • Open edited interview
  • copy text & paste edited interview audio (do not re-transcribe) below “Interview” marker in “Episode x - Interview with <Name>” audio project
  • Double-check title of entire script is “Episode x -Interview with <Name>”
  • Rename the “Interview” marker in the Transcript to “Interview with <Name>”
  • add Dr Pam’s intro, transcribe and edit
  • add “Ask Dr Pam” segment, transcribe and edit
  • add Dr Pam’s outro, transcribe and edit
  • Make sure background music in correct place (in Layer - Large - scroll audio layer)
    • adjust audio boundaries on timeline (insert gaps, make sure audio in full for each section)

Export Draft Episode Audio

• Open episode from “Episodes\In-Progress\Episode x -Interview with <Name>” folder
  • Check Markers are properly labelled
  • Export - Audio
    • Local Export
    • Current Composition
    • mp3
    • Metadata – Show title - “Episode x – Disability Disrupters”
    • Metadata – Episode title - “Interview with <Name>”
    • SAVE AS- “DRAFT-EditedInterview-Episode x - Interview with <Name>”
    • Copy to Shared folder for podcast host to review
  • check size of audio is less than 135 MB (pinecast plan limit)
  • Listen to the DRAFT audio (transition points)

Review Draft Episode Audio

• Podcast Host reviews “DRAFT-EditedInterview-Episode x - Interview with <Name>”
  • implement changes
  • Save “FINAL-EditedInterview-Episode x - Interview with <Name>”

Move In-progress Episode folder to Released folder

• Move “Episode x -Interview with <Name>” folder in Descript from “Episodes\In-Progress" to “Episodes\Released” folder

Export and process transcript (vtt file)

• Export - Subtitles
  • Name file “IN-Epx.vtt” and place into vtt-Autotag folder
    • Open “IN-Epx.vtt” and remove “Descript” text
    • Replace all instances of >: with > (Control+H - Replace All)
  • Run Auto-tag py script (to add the speaker labels that are missing in vtt file)
    • cmd.exe from vtt-Autotag folder
    • py .\vtt-AutoTag-Tool.py
  • Rename the resultant “Out-Expx.vtt” file “FINAL-Episode x - Interview with <Name>”
    • Open “Out-Expx.vtt” and remove <v TestPerson> text
    • Put macrons back in (if you had to remove them for script not to fail)
  • Move file to FINAL folder

Shared Podcast Episodes folder

• Place FINAL audio and transcripts into that folder

Pinecast and Podcast Marker generation

• Title “Interview with … "
• Upload audio mp3
• tick “don’t upload art work”
• Choose 1st of Month 12:01 AM
• Get rid of Episode Notes title
  • Paste show notes (interviewee bios)
  • Generate and Paste Text Markers (2 spaces at end of line):
    • Upload edited audio to https://mp3chapters.github.io/
    • Copy markers
    • paste into Pinecast Episode Notes and type 2 spaces at end of each line (markdown equivalent of newline)
  • Add Footnote credits
• tick link to transcript
• tick link to tip jar
• Save Episode
• Upload episode transcript file
  • NOTE: If you make a mistake and have to re-upload transcript file, delete transcript, then F5 the transcript page, before you upload a new transcript
• Speaker A - go into edit mode on transcript text, and change Speaker A combo box to the correct speaker

After Episode has been published (after 8 hours)

• check Apple podcasts (markers good ?)
• check DRNZ website (episode on episode lists page ?)